Tool

Weekly capacity calculator for realistic planning.

Estimate how much focus work a week can actually carry after fixed commitments, recurring routines, admin load, buffer, and recovery are visible.

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Calculator

Estimate the week before you commit it

Total available hoursThe realistic planning frame for the week.hoursMeetings and fixed workClient calls, team meetings, deadlines, and immovable commitments.hoursAdmin and communicationEmail, messages, invoicing, reporting, and routine coordination.hoursRecurring routinesHabits, reviews, weekly maintenance, and repeated tasks.hoursPersonal commitmentsAppointments, travel, care, recovery, and non-work commitments.hoursBuffer percentSpace held back for spillover, recovery, and ordinary disruption.%

Formula

Start with time you can protect, not empty calendar space.

A realistic weekly plan subtracts fixed load before adding ambitious work. Use this worksheet to decide whether the week can carry the tasks you want to schedule.

Available focus capacity = total working hours - fixed commitments - recurring routines - admin - buffer

Decision rule

If the number is negative, reduce scope before scheduling.

The useful output is not a perfect estimate. It is the moment you can see the week is too full before every task becomes an overdue task. Move lower-priority work to overflow, split large tasks, or protect fewer focus blocks.

Build a realistic schedule See time blocking Use goal action plan